"Keeper" of the Record
With the advent of computer technology and the student information system online, every faculty and staff member who is able to access information online is a “record keeper.” The granting of access will make retrieving student record information much easier for the employees of the University and will, in many ways, facilitate the provision of a quality education to all students. The granting of access carries with it a bond of trust which will require close attention by all users to the following principles:
- The faculty or staff member must read and be familiar with FERPA regulations;
- When accessing the online system, the faculty or staff member must access only that information needed to complete the authorized task; and
- The information obtained through the online system may only be communicated to other parties authorized to have access under FERPA regulations.
FERPA | Major Concepts in FERPA | Who is a Student | What is an Education Record? | Exceptions | FERPA Recognized Exceptions |
Legitimate Educational Interests | Records not Protected by FERPA | General Rule: | Disclosure of Education Records |
Releasing Records | Who is a School Official | Confidential Records | "Keeper" of the Record | Parent Access to Student Record | Important Note | Email and Computer Guidelines | Summary | Warnings Against Non-Compliance | Additional Resources |