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Financial Administration

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                           TABLE OF CONTENTS

INTRODUCTION

SECTION 1 – AUTHORIZED SIGNER RESPONSIBILITIES

     o    TIMELY AND ACCURATE PROCESSING

     o    SUFFICIENT FUNDS AND ACTIVE ACCOUNTS

     o    BUDGET STATUS REPORTS

SECTION 2 – BUSINESS PURPOSE AND APPROVAL

     o    BUSINESS PURPOSE

     o    SIGNATURE FROM PERSON WHO INCURRED THE EXPENSE

     o    EXPENSE REPORT APPROVAL

SECTION 3 – RECEIPT DEFINITION/RETENTION & SUBMISSION REQUIREMENTS

     o    RECEIPT DEFINITION

     o    RECEIPT DETAIL AND CONTENT

SECTION 4 – PERSONAL FORMS OF PAYMENT

     o    OVERVIEW

     o    ADDITIONAL RESTRICTIONS

     o    ELECTRONIC PAYMENTS

     o    FUNDS AVAILABILITY

SECTION 5 – TRAVEL EXPENSES

     o    AIR TRAVEL AND RAIL TRAVEL

     o    PRIVATELY OWNED VEHICLES/RENTAL VEHICLES

     o    MEALS/LODGING

SECTION 6 – MISCELLANEOUS REIMBURSABLE EXPENSES

     o   OVERVIEW

     o   AIRPORT PARKING

     o   DRY CLEANING AND LAUNDRY

     o   EVENTS OR ENTERTAINMENT EXPENSES

     o   EXCESS BAGGAGE

     o   FEES FOR CANCELLING OR CHANGING A RESERVATION

     o   TIPS

     o   TRAVELER’S CHECKS

     o   VISAS AND PASSPORTS

     o   CITATIONS

SECTION 7 – MISCELLANEOUS RESTRICTIONS

     o   CLOTHING AND ACCESSORIES

     o   COMMUTING EXPENSES

     o   SPOUSAL TRAVEL

     o   CREDIT CARD FEES AND INTEREST

     o   LUGGAGE

     o   PERSONAL CARE

     o   PERSONAL TRAVEL COMBINED WITH UNIVERSITY BUSINESS TRAVEL

 

 

 

 

 

 

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Last update on June 3, 2011