Payment & Account Information
!! PLAN AHEAD !!
Before the beginning of the school year, the student is expected to arrange for financial resources to cover all expenses. Accounts with other schools or with this University must have been settled. The student is urged, when possible, to make financial plans in advance and to complete financial arrangements with the Financial Aid/Student Financial Services office before the quarter begins.
- To avoid inconvenience, parents, sponsors, and others who plan to come from a distance to the campus for business purposes should call (951-785-2175) for an appointment, especially if they are unable to arrive during official business hours.
- The office is CLOSED Saturday, Sunday, major holidays, and the day after Thanksgiving.
Several payment options are available to meet the financial needs of students:
- Payment of the year's charge in full during Fall registration for which a seven percent (7%) tuition discount is granted and apportioned each quarter. **
- Payment in full each quarter during registration for which a two percent (2%) discount is granted.**
- Monthly payments on the yearly balance, beginning in July, coordinated through the Financial Aid/Student Financial Services office. This option is available at $30 per quarter.
**This discount is not available on discounted or off-campus programs, except for the Criminal Justice off-campus program.
The student should arrange to have cash available for all special charges and miscellaneous expenses. It is advisable for students to budget at least $450 per quarter for books, misc supplies, etc. If parents or sponsors wish to write only one check to include money for both tuition and other expenses, they should indicate that the surplus may be deposited in the Student Bank, which the University operates for the convenience of dormitory students. Credit cards cannot be used for cash advances.
Checks should be made payable to La Sierra University, and clearly indicate the student's name and I.D. number to ensure that the correct account is credited. A charge of $50 will be made by the University when a check is not honored by a bank. A check presented in payment for registration fees that is dishonored by the bank and returned unpaid to La Sierra University is required to be redeemed within 5 working days after written notification from the University. If it is not redeemed, the student may be suspended from classes or the University has the option to revoke administratively the term registration. In certain situations payment may be required in the form of certified/cashier's check, money order, or cash.
The La Sierra University Health Service Plan is intended to cover the basic health needs of students enrolled in a course of study leading to a degree. Students registered for 8 units or more per quarter (excluding courses In Progress, for Audit, or covered by employee tuition benefits) must buy coverage per quarter. Students registered for 5 to 7 units (and Ed.D. candidates registered for dissertation units only) may purchase coverage during registration. Students enrolled for fewer than 5 units do not qualify for the plan. The health plan provides certain medical care through the campus Health Services office, and also covers the hospital and medical expenses outlined in the student health service folder (available from the Office of Student Life). Items not covered by the health plan are payable by the student in all cases, and payment is expected at the time these services are given. More information is in the Student Handbook. (See below for international students' health insurance requirements.)
An international applicant (other than Canadian) on a student visa is required to make an advance deposit of between $1,100 to $5,100, depending on country of origin. The deposit will remain on an account until the student terminates academic work at La Sierra University. The deposit can be used as partial payment for the last term. All international students must furnish evidence of additional resources to finance the expenses of the planned education. Because international students do not qualify for loans and grants listed under Financial Aid, parents or sponsors are responsible for making payment arrangements each quarter at registration. International students cannot carry over a balance from one quarter to the next. A Financial Guarantee Form is available from the Office of Admissions. The student must obtain the proper signatures on the form and file it with the Office of Admissions before clearance can be given for the issuance of an I-20 form.
La Sierra University requires all its international students to maintain adequate health insurance throughout the duration of their visa status. The Office of International Student Services must approve the health insurance policy before a student will be eligible to register. For more information, please refer to the Student Handbook.
A student who has been accepted and is eligible to receive veteran's benefits under the 1966 enactment should contact the Office of the Registrar for information regarding these benefits.
Residence hall study load
A residence hall student is expected to be formally registered for an academic load of at least 8 units per quarter.
A student may audit a lecture course only. The per unit rate for audit differs from the rate for credit. Courses requiring special instruction or laboratory sessions cannot be taken on an audit basis. If a student who audits a course wishes later to take an equivalency examination for credit in the course, the balance of the regular tuition, as well as the fee for the examination, must be paid. Audited classes do not qualify for the SDA tuition discount.
Students are required to obtain financial clearance at the beginning of each quarter. Arrangements are made with the Office of Student Financial Services according to the options detailed at the beginning of this section. In all cases, any previous balance must be resolved before clearance. Financial clearance must also be obtained before the release of a certificate or diploma, or before the issuance of a transcript, statement of completion, or other certification to any person, organization, or professional board.
The University reserves the right to withhold information concerning the record of a student who has an unpaid account. No transcripts are issued until the student's financial obligations to the University have been met as set forth in this Bulletin. This includes being current in repayment of any student loan. A student who wishes immediate release of a transcript must clear outstanding financial obligations (including all installment payments of the current quarter, even if they have not yet come due) by cash, money order, or cashier's check before the transcript will be issued.
A financial statement is mailed to the address provided by the student. The amount due, indicated on the statement, is payable upon receipt. Under the Family Education Rights and Privacy Act of 1974, postsecondary students have full rights of privacy with regard to their accounts. Financial statements may be sent to persons other than the student only after receipt of a request signed by the student. However, a person who signs the original application as guarantor may receive statements if the account is not kept current.
Past due accounts
Failure to pay scheduled charges or to make proper financial arrangements with the Financial Aid/Student Financial Services office will cause the account to be considered past due. The student may be considered absent, discontinued, or ineligible to take final examinations. Also, anyone who signs as guarantor for the account may be notified, and provided a monthly statement.
A quarterly service charge of 2.5 percent is applied on the unpaid balance at the end of December, March, June, and September. This is an annual interest rate of 10 percent, compounded quarterly.
Past due accounts may be assigned to a collection agency or attorney, and may be reported to commercial credit agencies. Appropriate charges for these services, including court costs, if incurred, will be added to the account balance.
A signed request form or letter from the student is necessary to initiate the procedure for any refund. Requests must be submitted to the Financial Aid/Student Financial Services office. The student should allow 30 days for processing a normal refund (to allow time for all records such as cashier receipts, registration records, etc., to clear through the normal accounting procedure).
Total withdrawals may be initiated at the Records Office, or may be completed online as follows:
- Establishment of the Date of Withdrawal: The student may either request a Total Withdrawal form, which is date-stamped by the Records Office, or he/she may go online to withdraw. The date on the Total Withdrawal form, or the date the student withdraws online, is used to determine the percentage of financial aid earned and the amount (if any) of tuition refund. If the student leaves without notifying the University, then the last recorded date of attendance by the student, as documented by the institution, will be used to determine the date of withdrawal. The refund will be calculated based on this date. If the student began attendance but there is no specific record of the last day of attendance, the refund will be calculated at 50 percent in accordance with federal regulations. If a student receives all “Fs” for a term, it is assumed that the student completely withdrew (unofficial withdrawal), unless the student can provide appropriate evidence of completing any of the classes attended.
- Tuition: There is no charge for withdrawing during the first week of each quarter. There is a minimum charge of 20 percent of the billed tuition for withdrawal during the second week of school regardless of whether or not a student attended classes. Thereafter, an additional 15 percent of the billed tuition is charged per week, up through the 7th week of the term. After the 7th week the student is charged 100% of tuition costs.
- Fees: The comprehensive fee is prorated on the same schedule as tuition. Course material and lab fees are only refunded if the office of Student Financial Services receives written authorization from the academic department.
- Board: The charge for meals will be prorated on a daily basis, calculated on the daily minimum to date or actual use, whichever is higher.
- Room: The charge for room is governed by the Residential License Agreement, and is prorated on a daily basis. (See Section IV of the agreement).
- Damage Deposit: Refund will be made to the student’s account when the residence hall dean returns the signed residence hall release to the Bursar’s office. The amount refunded will reflect any deductions made for damages or cleaning.
- Illness: Special consideration will be given for tuition refunds in the case of accident or prolonged illness, if certified by an appropriate health professional. All requests should be submitted to the Student Financial Services Exceptions Committee.
- Financial Aid: When a student totally withdraws from the institution after beginning attendance, his/her institutional and state financial aid is prorated in the same manner as tuition, as stated under item two above. Federal financial aid is prorated based on a calculation prescribed in federal regulation which is slightly different from that used for institutional aid. The calculation determines the amount of federal aid the student earned while enrolled. The amount earned is calculated by multiplying the total financial aid for the term by the percentage of the term completed. The unearned federal aid (total financial aid less earned financial aid) must be returned to the student financial aid programs in the order prescribed by law and regulation:
- Unsubsidized/Direct Loan
- Subsidized/Direct Loan
- Perkins Loan
- Direct PLUS Loan
- Pell Grant
- Federal SEOG
- Federal TEACH Grant
- Iraq/Afghanistan Service Grant
- Other Title IV Programs
If any portion of the unearned financial aid was paid directly to the student (rather than applied to institutional charges), the student is responsible for returning these funds in the order listed above. The student (or parent, in the case of a Federal Parent PLUS Loan) must return the unearned funds for which he/she is responsible, to loan programs in accordance with the terms of the loan, and to grant programs as an overpayment, as per federal regulations.
The University does billing and collection of repayments, but a student who fails to repay will be referred to the U.S. Department of Education for collection (unless overpayment is a result of school error) and will no longer be eligible for further federal financial aid funds.
Study load change
A student who adds a course during the first five class days of the quarter or who drops a course during the first week of the quarter will be charged tuition for the added or dropped course from the beginning of the quarter unless the resulting class load is not above or below that which is covered by the flat rate charged for tuition. No financial adjustment is made for the student who adds and drops the same number of units on the same day. A student who drops a class during the first 60% of the quarter may be eligible for a partial refund (see "Total withdrawal" above). No refund can be given until the drop form is turned in to and accepted by the office of the Registrar. Financial aid may be prorated when a student changes study load by adding or dropping classes.
Charges will be prorated on a daily basis for a student who has to move out of the residence hall during the quarter. Meal plan refunds for a student who moves out will be prorated on a daily basis, calculated on the daily minimum to date or actual use, whichever is higher.
Meal plan change
Increase of meal plan may be obtained at the Cashier's window by making the appropriate financial arrangement. Reduction of meal plan may be considered by submitting a petition with supporting documents to the Financial Administration office (Administration Building #239) during the first week of every quarter.
Campus employment opportunities are offered by services such as cafeteria, grounds, housekeeping, maintenance, residence halls, the library, general administrative offices, and academic department offices. Students need to go the Human Resources office (Administration Building) to apply.
Payment for students employed by the University are issued on a bi-weekly basis. A schedule may be obtained from the Payroll office.
Payroll deduction is available to facilitate payment of student accounts. Arrangements are made by the Financial Aid/Student Financial Services office at the student's request.