[La Sierra University Library]

Reserving a Group Study Room

Reserve a Room

Step-by-step instructions:

1. Click on the Reserve a Room link. The on-line study room calendar will come up. On the top right hand corner, click on the sign in link.

2. First time user only - Click on create new user account. Complete the on-line form and submit. (Note: you must have a La Sierra e-mail address in order to use the on-line reservation system.)

3. An e-mail will be sent to your e-mail address. Clink on the link provided to confirm your e-mail address. Clicking on this link will send you to the login page.

Making a reservation

1. Log into the reservation system using your e-mail address and password.

2. When you log in, you will see the main weekly calendar that shows reservations for all the study rooms. On the right hand side of the screen you will see study room options. Each room has its own distinct color. You will also notice five different tabs across the top of the calendar. The first three show the monthly, weekly, and daily views. The last two are the agenda and availability tabs.

3. There are three ways to make a reservation. (Note: Reservations must be made at least 24 hours in advance and up to two weeks in advance. Maximum time allowed is four hours.)

a) The calendar method: To select the room that you want to reserve, click on the study room icon for the room you would like to reserve. The calendar will come up for that study room. The room number should be at the top of the page and there should be a blue triangle next to the room link that you used. Click on the time that you would like to reserve the room for. The new reservation window will come up. The top line (When) shows the time and date of the reservation. Make sure these times are correct. In the description line, put the description of the use of the room. Example: Chemistry Study Group. The next two lines should already be completed with your name and phone number. Complete the last two lines with the number of people in your study group and your LSU ID number. Click on Create Reservation. Your reservation will now show on the calendar. (Note: only the top two lines the date, time and description will show on the calendar to the public.) You will receive an e-mail confirming your reservations.

b) Agenda Tab: Go to the agenda tab and click on the Create New Reservation icon. The new reservation window will come up. The top line (When) shows the time and date of the reservation. Make sure these times are correct. In the description line, put the description of the use of the room. Example: Chemistry Study Group. ( Note: only the top two lines the date, time and description will show on the calendar to the public.) The next two lines should already be completed with your name and phone number. Complete the last two lines with the number of people in your study group and your LSU ID number. Below the LSU ID number you will find a drop down box for the different study rooms. Highlight the study room that you would like to reserve. Click on Create Reservation. Your reservation information should appear. You will receive an e-mail confirming your reservations. If the room you requested is not available at the time you wanted, there is a find available space search option which you can use to find available rooms for the time you want. Using this option will put you in the availability tab.

c) Availability Tab: On this tab, there is a grid that shows the available space for the study room. The blue + signs next to the study room show's that the room is available. A greyed out + shows the room is unavailable. Clicking on the blue + sign will bring up the reservation window. The top line (When) shows the time and date of the reservation. Make sure these times are correct. In the description line, put the description of the use of the room. Example: Chemistry Study Group. (Note: only the top two lines the date, time and description will show on the calendar to the public.) The next two lines should already be completed with your name and phone number. Complete the last two lines with the number of people in your study group and your LSU ID number. Below the LSU ID number you will find a drop down box for the different study rooms. Highlight the study room that you would like to reserve. Click on Create Reservation. Your reservation information should show on the calendar. You will receive an e-mail confirming your reservations.

Canceling Your Reservation

Should you need to cancel your reservation, log back in (your account has already been set up.) and go to the Agenda tab. You will see a list of all your reservations. On the far right side of the reservation is the edit icon. Click on the icon for the reservation that you want to cancel and the edit reservation screen will pop up. At the bottom of your screen you will see the option Delete Reservation. Click on it and your reservation will be cancelled. You will receive a confirmation e-mail stating that your reservation has been cancelled.

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Last updated July 3, 2012