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For Support Department and Division Heads
Support Unit (Divisions and Departments) Annual Assessment
Download the template as a pdf or make a copy of the Google Document .
Process in Brief
- Each Unit (Department, Division, etc) prepares a report together. See the Assessment Report Support Template for details on what to include.
- If the Unit is Large department heads submit their Annual Department Reports to Assessment Division leaders in whatever way the Unit finds useful.
- Each Assessment Unit leader uses department reports to create one integrative Division-wide Annual Assessment Division Report; submits this to the Assessment Committee by submitting the form at https://forms.gle/7aSrh6nLsoHYfnd66 for your 2022-2023 report.
- The full Annual Assessment Unit Report, including any appendices should be one file.
- Each Unit is expected to fill out the Assessment Rubric to self-evaluate the strength of their report.
- Assessment Committee reviews Assessment Division reports and provides feedback to each Assessment Division during fall quarter. The Assessment Committee then also provides a summary report to the Provost. Assessment Committee archives Annual Assessment Division Reports for reference purposes (may be available to other programs/departments).
Assessing Assessment Rubric for Support Departments
Section A: Background and Context
- Unit (department or division) described.
- Staff names, titles, and job functions included.
Section B: Unit Alignment with University Mission & Strategic Plan
- There is some relationship between the unit's work and the university's mission
- Mission statement demonstrates convincingly that it supports at least some elements of the university's mission.
- Well articulated mission statement.
- Clear alignment between goals of unit and relevant aims/strategic plan of the university
- The unit's mission and goals clearly contribute to the overall aims of the university in meaningful and measurable ways and these links are unambiguous.
- The unit's activities have demonstrated contribution to strategic plan and ongoing university operations.
Section C: Goals & Targeted Outcomes
- Some unit goals and targeted outcomes are stated.
- All goals have targeted outcomes.
- Targeted outcomes are stated in measurable terms.
- The list of targeted outcomes seems reasonable and appropriate
- Timelines are given for reaching measurable targeted outcomes.
- An explanation (concise) of why targeted outcomes were set is included.
Section D: Current Year Data Collection
- Some evidence is collected in order to evaluate the success of the unit.
- Data collection is consistent and continues to be fine-tuned.
- Reliable and appropriate methods are being developed and used to evaluate progress toward some of the targeted outcomes.
- Reliable and appropriate methods are used consistently (including, but not limited to such methods as standardized surveys, audits, structured interviews).
- Reliable and appropriate methods are being consistently used to measure progress toward all targeted outcomes.
Section E: Use of Data
- Assessment data from Section 3 is summarized.
- Assessment data (including audit information, customer service surveys, consultant reports) from the prior year are shared with the unit staff.
- Sharing of assessment data with staff and tracking of changes being implemented is routine.
- Assessment data is used to make necessary changes.
Section F: Planning
- The unit has a reasonable, plan for next year's evaluation of some goals or targeted outcomes.
- The unit has a reasonable, multi-year plan for evaluation of multiple goals or targeted outcomes.
- The unit has a comprehensive, sustainable, multi-year assessment plan.
- Plan describes when and how each targeted outcome will be assessed and how improvements based on findings will be implemented.
- The plan is routinely examined and revised.
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