Email and Computer Guidelines

It is recommended that a confidentiality statement be included with all outgoing emails.

  • Example: “Confidentiality: This e-mail (including any attachments) may contain confidential, proprietary and privileged information, and unauthorized disclosure or use is prohibited.  If you receive this e-mail in error, please notify the sender and delete this e-mail from your system.”
  • When emailing non-directory information (including conversations related to academic performance), keep all contact within the University server only—LSU email addresses to LSU email addresses.
  • Never leave your computer screen unlocked and unattended.  If you are viewing an education record which is freely displayed on your computer screen and another person happens to see it, the University will be held liable.
  • It is usually a good idea to lock your computer every time you step away from it.

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FERPA | Major Concepts in FERPA | Who is a Student | What is an Education Record? | Exceptions | FERPA Recognized Exceptions |
Legitimate Educational Interests
| Records not Protected by FERPA | General Rule: | Disclosure of Education Records |
Releasing Records
| Who is a School Official | Confidential Records | "Keeper" of the Record | Parent Access to Student Record | Important Note | Email and Computer Guidelines | Summary | Warnings Against Non-Compliance | Additional Resources |
  • Last update on  November 16, 2010