- The University must have written permission from the student in order to release any information from a student’s educational record.
- Consider everyone other than the student a third party, including the student’s parents and friends.
- If a student approaches you in public to discuss a grade or test score, try to move the conversation to a private venue.
- A student cannot be required or coerced into providing written permission for the release of his/her education records.
- Get the student’s written request for letters of recommendation.
- If you are contacted by an individual or agency seeking information about student educational records, refer them to the Records Office.
- Do not post grades publicly unless done so under a private code (for example, do NOT use an ID number or full/partial name). The code must not be personally identifiable.
- Do not send grades via postcard, fax or email. These media do not guarantee confidentiality, and may be considered violations of FERPA.
- Never discuss grades, academic performance or other non-directory information over the phone.
- If you have questions regarding FERPA compliance, please refer them to the Records Office and Records at x2006 or firstname.lastname@example.org.
- Should any complaints ever need to be filed, please send them to:
Family Policy Compliance Office
US Department of Education
400 Maryland Ave SW
Washington, D.C. 20202-5920
FERPA | Major Concepts in FERPA | Who is a Student | What is an Education Record? | Exceptions | FERPA Recognized Exceptions |
Legitimate Educational Interests | Records not Protected by FERPA | General Rule: | Disclosure of Education Records |
Releasing Records | Who is a School Official | Confidential Records | "Keeper" of the Record | Parent Access to Student Record | Important Note | Email and Computer Guidelines | Summary | Warnings Against Non-Compliance | Additional Resources |