What is an Education Record?

An education record includes any information or data recorded in any medium, including but not limited to, handwriting, print, tapes, film, e-mail, microfilm, and microfiche, which is directly related to a student and maintained by the University or by a person acting for the University.

Examples of an education record include:

  • Admissions information for students who are accepted and enrolled;
  • Biographical information including date and place of birth, gender, nationality, information about race and ethnicity, and identification photographs;
  • Grades, test scores, evaluations, courses taken, academic specialization, and activities, and official communications regarding a student's status;
  • Course work including papers and exams, class schedules, as well as written, e-mail or recorded communications that are part of the academic process;
  • Disciplinary records;
  • Students' financial and financial aid records;
  • Internship program records.

For example:

A vendor that has a data tape containing all students' social security numbers, names, amounts paid in tuition, etc., for the purpose of mailing forms required by tax law, would be subject to the confidentiality requirements of FERPA.

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FERPA | Major Concepts in FERPA | Who is a Student | What is an Education Record? | Exceptions | FERPA Recognized Exceptions |
Legitimate Educational Interests
| Records not Protected by FERPA | General Rule: | Disclosure of Education Records |
Releasing Records
| Who is a School Official | Confidential Records | "Keeper" of the Record | Parent Access to Student Record | Important Note | Email and Computer Guidelines | Summary | Warnings Against Non-Compliance | Additional Resources |
  • Last update on  May 09, 2013