The purpose of a Drivers' Questionnaire form is to obtain your authorization to conduct a Motor Vehicle Records (MVR) check for the university to use in determining if you will receive or maintain authorization to drive on university business. Only information related to the driver's license will be obtained for faculty, administration, students, staff and applicants offered employment.
As a condition for driving any vehicle on university business including your personal vehicle or a university vehicle, drivers must give La Sierra University authorization to conduct an MVR check and provide all necessary information for the check. Driving on university business will be prohibited if authorization to conduct an MVR check is not given. An MVR check will be conducted annually unless the Office of Risk Management determines a more frequent check is necessary. The contents of the MVR report may affect the authorization to drive on university business. Because a suspension of your authorization to drive may impact upon your employment, you and your department will be notified if your authorization to drive on university business is suspended or at risk of being suspended.
Any driver who continues to drive on university business after refusing to authorize an MVR check or after authorization to drive on university business has been suspended will be subject to the corrective action procedures contained in the university's staff, academic or student policies, as applicable. Such drivers will be deemed to be acting outside the scope of their employment and will not be covered by the Trustees of La Sierra University Defense and Indemnification Policies. In the event of a claim or suit arising while driving on university business under these circumstances, the driver will not be indemnified.
Drivers authorized to drive any vehicle on university business must report any accident occurring while driving a university vehicle, any license suspension, and any conviction for a moving violation whether the violation occurred on or off the job. La Sierra University will conduct a Motor Vehicle Records (MVR) check if an individual meets any of the following situations:
- Employees (faculty, staff, students) who drive or who are expected to drive on university business more than once a month whether using a university or a personal vehicle.
- Individuals offered employment into a job for which authorization to drive on university business is a requirement of the job.
- Any registered student (age 21 or older) who desires to drive a university vehicle, regardless of the frequency of driving.
- Anyone (faculty or staff) using a vehicle from the university Motor Pool or renting from an outside agency in the name of La Sierra University.
- Anyone (faculty or staff) who has had a vehicular accident while on university business or in a university vehicle, irrespective of the frequency of driving on university business.
To see if you are already approved on the Motor Vehicle Records Check list, go to this page.
The Golf Cart Policy provides guidelines for the safety of golf cart drivers and pedestrians of La Sierra University, as well as procedures for acquisition and operation of golf carts. It is specifically developed to prevent property damage and injury to drivers, pedestrians, and the general public.
This policy applies to all University faculty, staff, and student employees driving or supervising the operation of golf carts. Each department that currently owns or will acquire a golf cart is responsible for the enforcement of this policy. University employees who contract service and/or utilize volunteer drivers for University events (i.e., Commencement, conference programs, student services, alumni function, etc.) are also responsible for the enforcement of this policy for events under their supervision or direction.
GOLF CART POLICY
1. SAFE OPERATION
- a. All drivers shall observe vehicle traffic laws while driving golf carts (e.g. stopping at stop signs, yielding to pedestrians, no cell phone usage or texting while driving).
- b. The number of passengers and load capacity shall not exceed the manufacturer's rated limit. Passengers must be seated with seatbelts fastened while operating the golf cart. If a cart is equipped with seat belts it must be worn. Children are not allowed to sit on the driver's lap or steer the vehicle.
- c. Pedestrians have the right of way on sidewalks at all times, when crossing all roadways within marked crosswalks, at unmarked crosswalks, at road intersections, and within parking lots.
- d. Drivers must not exceed the posted campus speed limit of 15 mph on all campus streets and 5 mph on sidewalks.
- e. Golf carts must NOT block any entrance to buildings, stairways, ramps, or thoroughfares.
- f. Vehicles must only drive on clearly marked pathways.
2. DRIVER RESPONSIBILITY
- a. Drivers are required to have a valid California Driver's License and obtain clearance through the Office of Risk Management. Golf cart clearance is valid for one year, expiring on June 30.
- b. Authorized University drivers must complete the Golf Cart safety training through the University portal, review the Safety Policy & Procedure, and sign the Department Golf Cart Driver Agreement form. Once authorization is granted, their department will provide drivers with specific training tailored to their needs.
- c. Reckless or grossly negligent driving automatically disqualifies the driver from the use any golf cart on campus. Loss of privileges will be reported to the Office of Risk Management.
3. UNIVERSITY RESPONSIBILITY
- a. Campus Security shall appoint a specific storage location and charging station, by department and building, according to available space campus wide.
- b. Campus Security will assign a number to each registered golf cart through their parking system.
- c. Risk Management will provide a campus map route for golf cart pathways with a parking legend. This map is available online at lasierra.edu/security.
- d. IT will design the logo signage for each golf cart by department for identification purpose.
- e. Each department head will provide and oversee their golf cart etiquette and safety training.
GOLF CART PROCEDURE
1. DRIVER CLEARANCE
- a. Read the Golf Cart Policy.
- b. Complete the Drivers' Questionnaire form.
- c. Attach a copy of your valid California Driver's License to your Drivers' Questionnaire form.
- d. View the Golf Cart Safety Training Video.
- Log on to MyCampus
- Click on the Settings tab on top of the page
- Watch the Golf Cart Safety Video
- e. Complete the Golf Cart Driver Agreement form.
- f. Submit those three documents to the Office of Risk Management at firstname.lastname@example.org.
- g. The Office of Risk Management will conduct a DMV record check with the licensing state to verify driving history. See Vehicle Use Policy.
- h. It is the responsibility of each department to follow up on the driver status.Click here to check your status!
2. GOLF CART ACQUISITIONS
- a. Ensure financial evidence to VP/Dean with signed Requisition form.
- b. Provide written request to the Safety Committee:
- i. Include reason/justification (i.e., disability, deliveries/pick up of heavy bulky objects, job duties require the use of golf carts to accommodate timeliness of work performed, transporting visitors campus wide, elderly, disabled, etc.)
- ii. Authorized Requisition.
- iii. Include availability of parking space, overnight storage and charging station near or at the building of requesting department.
- iv. Ensure all future insurance and maintenance costs by the department.
- c. Attain sign off by Financial Administration similar to all other vehicle and capital acquisitions.
- d. Upon approved acquisition, register golf carts with Campus Security for identification.
3. EQUIPMENT REQUIREMENTS (excluding non-street legal carts purchased before 2007)
- a. Clearly identified number or label on the golf cart with a minimum of three inch letters in University colors (gold and blue).
- b. Golf cart identification numbers designated by Security.
- c. DMV vehicle registration through the Purchasing Department for street legal carts only.
- d. Slow moving vehicles must display a safety triangle on the rear of vehicle. Safety triangles may be purchased through Physical Plant.
- e. Lights: head and brake lights. (Exception: no headlights required on non-street legal carts)
- f. Mirrors, side and rear view
- g. Emergency brake
- h. Backing alarm
- i. Horn or audible warning device
- j. Portable fire extinguishers mount in cart. Fire extinguisher mounts may be purchased through Physical Plant.
- k. Safety belts for all passengers. (Exception: non-street legal carts)
- l. Equipment tie downs and/or locking devices to secure the University golf cart at the storage location as assigned or approved.
4. ACCIDENT REPORTING
In the event of a golf cart accident, call Campus Security at x2222 to file an accident report. Follow up with the Office of Risk Management for further injury/accident investigation and claim for damages.
In order to become approved to drive a University-owned golf cart, you must follow the steps below:
- Read the Golf Cart Policy (above tab).
- Complete the Drivers' Questionnaire form.
- Attach a copy of your valid California Driver's License to your Drivers' Questionnaire form.
- Complete the Golf Cart Driver Agreement form.
- Submit those three documents to the Office of Risk Management at email@example.com.
- The Office of Risk Management will conduct a DMV record check with the licensing state to verify driving history. See Vehicle Use Policy.
- It is the responsibility of each department to follow up on the driver status. Click here to check your status!
ContactChristine Bartholomew, MBA
Director Risk Management
Office: (951) 785-2102
Fax: (951) 785-2095