We provide accurate and timely financial information which supports the efficient use and stewardship of University resources in compliance with GAAP; by providing quality accounting services to La Sierra University colleagues, students and constituents. We pursue our mission with professionalism, accountability, and utmost care. 

Expense Report Policies and Procedures

 

Section 1 – authorized signer responsibilities
  • Timely and accurate processing
  • Sufficient funds and active accounts
  • Budget status reports

Section 5 – travel expenses

  • Air travel and rail travel
  • Privately owned vehicles/rental vehicles
  • Meals/lodging

Section 2 – business purpose and approval

  • Business purpose
  • Signature from person who incurred the expense
  • Expense report approval

Section 6 – miscellaneous reimbursable expenses

  • Overview
  • Airport parking
  • Dry cleaning and laundry
  • Events or entertainment expenses
  • Excess baggage
  • Fees for cancelling or changing a reservation
  • Tips
  • Traveler’s checks
  • Visas and passports
  • Citations

Section 3 – receipt definition/retention & submission requirements

  • Receipt definition
  • receipt detail and content

Section 4 – personal forms of payment

  • Overview
  • Additional restrictions
  • Electronic payments
  • Funds availability

Section 7 – miscellaneous restrictions

  • Clothing and accessories
  • Commuting expenses
  • Spousal travel
  • Credit card fees and interest
  • Luggage
  • Personal care
  • Personal travel combined with university business travel