The purpose of video surveillance policy is to outline the rights and responsibilities of students, faculty and staff; to formalize guidelines on the acquisition and standardization of security cameras throughout the campus which is associated with video monitoring and recording systems on University property.

The University is committed to enhancing the quality of life of the campus community by integrating the best practices of safety and security with technology.

Manager of Access Control and Video Surveillance will review all external (i.e., Police, Fire, FBI, etc.) requests to release records obtained through security camera surveillance for criminal investigation.

All recording or monitoring of activities of individuals or groups by university security cameras will be conducted in a manner consistent with university policies, state and federal laws, and will not be based on the subjects’ personal characteristics, including age, color, disability, gender, national origin, race, religion, sexual orientation, or other protected characteristics. Furthermore, all recording or monitoring will be conducted in a professional, ethical, and legal manner. All personnel with access to university security cameras should be trained in the effective, legal, and ethical use of monitoring equipment.

Placement of Cameras

The locations where cameras are installed may be restricted access sites such as a departmental computer lab; however, these locations are not places where a person has a reasonable expectation of privacy.

No audio shall be permitted. SC

Video camera positions and views of residential housing shall be limited. The view of a residential housing facility must not violate the standard of a reasonable expectation of privacy.

Unless the camera is being used for criminal investigations, monitoring by security cameras in the following locations is prohibited:

• Student dormitory rooms in the residence halls
• Bathrooms
• Locker rooms
• Offices
• Classrooms (not used as a lab-scientific & electronic equipment)

The installation of “dummy” cameras that do not operate is prohibited.

Unless being used for criminal investigations, all video camera installations should be visible.

Signage posted where cameras are mounted.

Retention and Storage of Recordings

No attempt shall be made to alter any part of any surveillance recording. Surveillance centers and monitors will be configured to prevent camera operators from tampering with or duplicating recorded information, unless requested by Campus Security or law enforcement.

Surveillance records shall be stored by individual departments and in coordination with Campus Security. All surveillance records shall be stored in a secure university centralized location for a period of two weeks and will then promptly be erased, unless retained as part of a criminal investigation or court proceedings (criminal or civil), or other bona fide use as approved by the Manager of Access Control and Video Surveillance.